India Conference Visa


Conference Visa Definition:

Conference visas are only issued to people who are attending international conferences in India. If you intend to visit India for business matters such as marketing, sales or establishing contacts on behalf of a company outside of India, you need to apply for a business visa.



You must submit your actual signed passport, including one copy of the personal information page of your passport. Your passport must:


  • Have at least six months of validity left beyond your intended stay in the visiting countries.
  • Have at least two blank visa pages side by side (amendments and endorsement pages cannot be used to fulfill this requirement)
  • Not be frayed, torn, separating, or altered in any other way.




Submit two professional color passport photo. Snapshot, photocopy or computer generated picture will not be accepted. Photo requirements:

  • Photo size should measure 2″ x 2″. Leave the photo loose.
  • Photo should be taken within six months to reflect your current appearance.
  • Photo must include clear frontal view of full face, both ears, neck and upper shoulders.
  • Photo should be printed in color on either matte or glossy photo paper and has not been altered in any way.
  • Photo must be clear. Blurry, underexposed, overexposed and low quality photos are not accepted.
  • Background of photo must be white, with no shadows over the face or the background.
  • Facial expression must be neutral with eyes open and all the facial features should be clearly visible.
  • Do not smile in photo.
  • Do not wear eyeglasses in photo.
  • Proper attire, Hats or head covering are only allowed if worn for religious reasons and if they do not obscure any facial features.


Please see below photo measurements:


Business Introduction Letter:


A letter of introduction from your US-based company is required. Your completed introduction letter must:


  • Be printed on your company’s official letterhead
  • Display your full name, nationality, and job title
  • Display your company’s US address
  • Specify the exact purpose of your trip
  • Specify the number of entries requested and the length of each stay
  • Include your specific entry and exit dates
  • Include the validity of your requested visa
  • Display your host /sponsor detail including contact name, company name, street address and phone number
  • Be signed by a member of management


Proof of Jurisdiction:


  • Submit a photocopy of your valid driver’s license showing your home address as it appears on your visa application form (front and back) as proof of jurisdiction.
  • If you are submitting a utility bill, only electric, gas, or a water bill will be accepted; phone and cable bills are not accepted


Invitation Letter:


You must obtain a letter of invitation. The organization you will be visiting is responsible for obtaining the invitation, copy is acceptable. This letter must:


  • Be written on company letterhead
  • Include the full local address and phone number of the organization and person to be visited
  • Request the same validity of visa as in the Business Introduction Letter









Clearance Letters:


There are various clearances required by the Indian Government before a Conference Visa will be issued. At least one of the following items is required Based on the specific nature of your trip to India:

  • Ministry of Home Affairs Clearance: A clearance letter from the Ministry of Home Affairs.
  • Ministry of External Affairs Clearance: A clearance letter from the Ministry of External Affairs.
  • State Government/UT Clearance: A clearance letter from the State Government/Union Territories.
  • Nodal Ministry Clearance: A clearance letter from the Ministry that holds jurisdiction over the conference. Example: an education conference needs a clearance letter from the Ministry of Education


Visa Application Form:


The Consulate of India requires a visa application form that is completed online. To access the form follow this link: Click on the orange button labeled “Regular Visa Application” in the upper-left corner to begin the process. Your application must:

  • Display your name exactly as it appears in your passport
  • Include answers for all fields
  • Type of visa and length of validity requested must match listing on all other documentation
  • Be signed on the first page under the photo, and, on the second page. Both signatures must match the signature in your passport
  • Include your email address on the online application. Applications missing a personal email address will be rejected by the consulate
  • Be printed on single-sided sheets of paper. Double-sided applications will be rejected.
  • You must fully print the bar code on the bottom of page 1



Additional Particulars Form:


You must sign and complete the Additional Particulars Form found in this kit. All questions must be answered with a “yes” or “no”. Do not use N/A on the Form

Click here to provide a Particulars form:




If traveling with a child or children under the age of 18, then you must provide the following additional documents:

Photocopies of both parents driver’s licenses and a copy of the information pages of their passports

A photocopy of the minor’s birth certificate showing both parents’ full names, date of birth and nationality. Your birth certificate must be

Translated into English. You may also provide a notarized government document from your country of origin that shows parents’ names, the

Minor’s date of birth and nationality.

Only for persons of Indian origin and former Indian nationals: a birth certificate, a previous Indian passport, or a school leaving certificate.

Please refer to the “Persons of Indian Origin Only” section for additional information.

Additionally, all minors aged five and above must sign their name in the signature box the first page of visa application under their photograph.

Minors under age five should affix their thumb print in the blue or black ink in the same box. For all minor applicants both parents must sign their

Names on the second page and have their signatures duly authorized with a notary stamp and seal on the second page.

Both parents must also sign and complete the Parental Authorization Form for minors included in this kit. This form must be notarized.

Clicke here to provide a Minors consent form:




If you are of Indian origin you are required to renounce your Indian citizenship in order to apply for an Indian visa. Please note Orbit visas cannot submit your request for a visa without the renunciation certificate. You must provide the following documents:

  • A Certificate of Renunciation issued by a Consulate of India (if you currently hold an Indian passport, then you must provide 2 copies of the Renunciation form)
  • A copy of the first and last pages of your Indian passport
  • A copy of your birth certificate or naturalization certificate




You must make a personal appearance at the Indian Consulate to process your visa if you are a person of Pakistani origin and/or formerly held a Pakistani passport. The consulate requires additional procedures in order to process your visa and an Orbit visas is unable to assist in these procedures.




The Indian Consulate requires an approval process for the visa applications of US citizens born outside of the United States. This approval process will

Add an additional processing time, up to 20 days in some cases.




Naturalized US citizens are required to submit the following additional documents:

  • A copy of your naturalization certificate
  • A copy of your birth certificate


Naturalized US Citizens:

Naturalized US citizens are required to submit the following additional documents:

  • A copy of your naturalization certificate
  • A copy of your birth certificate





US Nationals Born Outside the United States:


The Indian Consulate requires an approval process for the visa applications of US citizens born outside of the United States. This approval process will add an additional processing time, up to 20 days in some cases.


Non-Us Passport Holder:


Please provide copy of your U.S Immigration Status.

Click here to provide a NON_US Citizen form:






Orbit Visas Order Form:


Click here to provide Orbit Visas order form.


Orbit Visas Service Fees:


The following prices are for Orbit Visa’s service fee per item.












Processing Time:

The processing Time To Attend Your Visa Is: 10 Business Days







Please send the required documents via a traceable service such as FedEx or UPS to:


Orbit Visas

Attn: Visa and passport processing

5959 Westheimer Road, Suite 216